Job description for Senior Administrative Business Support
Are you looking for a new opportunity to develop your skills and become a key member of the team? Excited by the opportunity to shape and define the some of the biggest and complex defence programmes in the UK today? The Submarine Delivery Agency (SDA) are currently seeking an enthusiastic and driven Senior Administrative Business Support to join our team at Rosyth.
Working in one of our business management hubs, you will play a key role in providing our delivery and enabling teams with the administrative support to achieve their objectives. The hub is there to provide a range of business management and executive assistant support for your team. Although you will be working independently at our Rosyth site, you will be linked to our Bristol team where you will have weekly meetings and the Lead Hub Manager will visit every 3 months, providing you support from afar.
Want to hear from one of the team currently in the role?
“Working in the Business Management Hub has been a unique opportunity and something I really enjoy. As part of the role, I meet new people and I have built up a strong network of colleagues that span across different specialisms, teams, and levels. I have received great support and backing from the team, we meet regularly both online and in person. Being in the office is fun and something I really enjoy, getting to meet new people and learn from their experiences The team are always present in the office and from the start I felt part of the bigger picture -everyone wants to help you achieve your personal goals and I have always gone out of their way to support me and point me in the right direction”
Your role will entail providing effective and high-quality support, office management, stakeholder engagement and administration, to ensure the organisation conducts business as efficiently as possible. Most importantly, as part of the team, you will be helping to ensure that the Rosyth site maintains a safe, secure, and legally compliant place of business.
Growing your career as part of the SDA, we will provide you with the diverse opportunities at the forefront of ensuring the delivery of crucial and significant projects. You will be supported by your manager and wider team to achieve your career goals and aspirations with mentoring available to fulfil your potential. Willingness to undergo further training is preferred such as OHSE, these types of training are funded by the SDA, and you will be provided the support and guidance needed to help you achieve this.
At the SDA, we champion flexible ways of working. Regular in-person attendance is required (this is expected to be a minimum of 40%) to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance. Initially, you may be expected to attend more frequently to familiarise yourselves with the site, the team, and your role.
What you’ll be doing
- With direction and guidance, prepare accurate meeting materials on time, including agendas, printing, and flagging briefing packs and presentations.
- Act as the focal point for local safety, security, and facilities.
- Manage the logistics of meetings and visits.
- Conduct accurate and efficient information management tasks such as filing, expenses and time recording.
- Manage other administrative tasks, such as drafting Business Cases to procure office equipment.
- Establish and maintain stakeholder networks across the business contacts and work colleagues (internal and external to SDA).
- Work with the wider team to understand their needs and objectives to build a cohesive and efficient working relationship, carry out other reactive ad hoc tasks as required.
Person specification
To be successful with your application, you’ll need to show that you meet the following essential criteria:
- Basic understanding of Microsoft Office applications (Word, Excel, Outlook).
- Ability to work effectively in isolation
In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:
- Problem Solving Practitioner
- Strategic Thinking & Planning Awareness
- Working Together
- Delivering at Pace
Benefits
Alongside your salary of £27,800 , Ministry of Defence contributes £7,506 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
- 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
- Flexible and hybrid working options
- Market-leading average employer pension contribution of 27%
- Annual performance-based bonus and recognition awards
- Access to specialist training and funded qualifications
- Support for progression
- Huge range of discounts
- Volunteering days
- Enhanced parental leave schemes
Further Information
- Candidate Information Pack: https://bit.ly/SDA-Candidate-Information-Pack
- Terms and Conditions: https://bit.ly/DES-SDA-Terms-and-Conditions
Selection process details
Your application will go through the following stages of assessment:
- Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
- Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills
Please follow our guidance on CV writing for best chance of success.
- Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert. When two (or more) candidates are on equal interview scores, positions will be offered based on the scores assessed at interview, in this order – 1st) Technical competence, 2nd) CV Review, 3rd) Behaviour one, 4th) Behaviour two.
Feedback will only be provided if you attend an interview or assessment.
Ready to join us as a Senior Administrative Business Support ? Apply today.
Job Details
We’re hiring on behalf of the Submarine Delivery Agency (SDA)
Job title
Senior Administrative Business Support
Salary
£27,800 – £29,900 p.a (plus benefits)
Existing civil servants should refer to the Candidate Information Pack for salary information.
Contract type
Permanent
Business area
Corporate Services
Working pattern
Flexible working, Full-time, Job share, Part-time
Hours
37
Number of posts
1
