Job description for Facilities Coordinator

Are you interested in developing your administration skills? Do you like working independently? This is a great opportunity to develop your administration and facilitation skills to provide support to the wider team!

Our team include around 50 – 60 staff across different areas with Stafford, whilst 5 other Facilities team members work at our Sealand site with one of these being the coordinator. Although you will be seen to work independently you will have guidance to follow processes and guidance of decisions that need to be made. You will be providing administrative support to our Estates & Facilities teams including the Facilities Management service teams that are based through contracted services.

You will also provide administrative support for the Greening Government Commitment initiative, liaising with the relevant stakeholders, ensuring regular data is obtained from energy, water and waste sources, resulting in monthly reporting on target position within MOD (Ministry of Defence).

This role will be ideal for you if you enjoy working independently in a fast-paced environment, as you will need to be very reactive to hit delivery demands/targets across very short time scales. You will encounter a lot of cross team communications and interactions including our Operational Delivery teams as well as external contractors.

This role does require full time site attendance alongside the potential for some hybrid working.

What you’ll be doing

• The Business Co-Ordinator provides support to ensure effective Business Management Services on a day-to-day basis to multiple stakeholders
• Provide support in the provision of advice and guidance to Team Leaders
• Assist in preparing Management Information (MI), including analysis, for regular management meetings
• Collate information and data to assist in providing Business Intelligence
• Act as a focal point for internal communications and secretariat business
• Coordinate and support implementation of continuous improvement

Person specification

To be successful with your application, you’ll need to show that you meet the following essential criteria:

• Previous experience of working within a busy Facilities Management department especially working on an outsourced contract

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Customer Service (iLog) Supervised Practitioner
• Change Management (PM) Awareness
• Working Together CSBC 3
• Managing a Quality Service CSBC 3

Benefits

Alongside your salary of £28,200, Ministry of Defence contributes £8,169 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• Market-leading average employer pension contribution of 28.97%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of – and if you need any assistance with your application, just let us know.

Further Information

• Candidate Information Pack: https://bit.ly/SDA-Candidate-Information-Pack
• Terms and Conditions: https://bit.ly/DES-SDA-Terms-and-Conditions

Selection process details

Your application will go through the following stages of assessment:

1. Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills. Please follow our guidance on CV writing for best chance of success.
3. Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert. When two (or more) candidates are on equal interview scores, positions will be offered based on the scores assessed at interview, in this order – 1st) Technical competence, 2nd) CV Review, 3rd) Behaviour one, 4th) Behaviour two.

Offering at a lower level

If you’re not successful at interview, we may offer you a role at a lower level if this is a match for your skills and experience. If this applies to your application, you’ll be scored against criteria for the lower-level role and offers will be made in merit order. If you accept this position, you’ll be able to take advantage of opportunities to develop your career as part of our team.

Feedback will only be provided if you attend an interview or assessment.