Job description for Deca Infrastructure Management Co-Ordinator

Are you ready to take on a pivotal role in infrastructure management of the estate? We are seeking a dedicated and proactive individual to provide expert infrastructure advice and guidance. If you thrive in a role that combines leadership, compliance, and stakeholder engagement, this opportunity is for you!

You will provide tailored advice and guidance across the business, ensuring key messages are communicated effectively and events are planned seamlessly. As well as coordinating and implementing policies and processes that are fully compliant with all applicable legislation, policies, and regulations. This includes acting as the Responsible Person for legionella and asbestos, as well as serving as the Establishment Fire Focal Point.

You will also act as the lead for any facilities related audits and ensure all corrective actions from audits and non-conformances are implemented. You will collaborate with a wide range of internal and external stakeholders to deliver a safe and compliant environment, including site staff, contractors, and external agencies, to manage real estate scenarios and drive improvements. You will also assist in the delivery of infrastructure projects, ensuring estate improvements and changes are implemented effectively and align with approved plans. You will play a key role in ensuring a safe and compliant environment for our people, equipment, and estate.

Please note that there may be travel required to other DE&S Deca sites, and therefore we do require you to have a full UK driving licence.

Interviews will take place face-to-face at MOD Sealand and will commence in the week commencing Monday 24th July 2025 (please note this is subject to change).

We champion flexible ways of working. Regular in-person attendance is required (this is expected to be a minimum of 60% of your working week) to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance and business need. Initially, you may be expected to attend more frequently to familiarise yourselves with the site, the team, and your role.

What you’ll be doing

• Ensure compliance with all applicable legislation including policy, processes, instructions and guidance set at MOD and DE&S-level in order to deliver safe place, safe equipment and to protect our people.
• Produce Infrastructure briefing packs and communications e.g., newsletters and executive support activities.
• Work collaboratively to establish requirements for all delivery tasks.
• DE&S lead for production, submission and approval of business cases.
• Support the day-to-day maintenance requests and issues, proactively managing any problems and escalating where appropriate.
• Assist in the recording of Infrastructure assets. Including the stock and disposals and assist in the production of policies for site administrative and operating procedures.
• Understand and apply the principles of Asset Management.
• Understand infrastructure statutory and regulatory compliance.

Person specification

To be successful with your application, you’ll need to show that you meet the following essential criteria:

• Proven strong verbal and written communication skills
• Good knowledge of Microsoft Office including excel and PowerPoint
• Proven knowledge of a compliance and facilities environment

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Core Behaviour 1: Communicating and Influencing
• Core Behaviour 2: Working Together
• Technical Competence: Complying with Property and Estates requirements – Supervised Practitioner

Benefits

Alongside your salary of £35,200, Ministry of Defence contributes £10,197 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• Flexible and hybrid working options
• Market-leading average employer pension contribution of 28.97%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of – and if you need any assistance with your application, just let us know.

Further Information

• Civil Service Recruitment Principles: Recruitment Principles – Civil Service Commission
• Candidate Information Pack: https://bit.ly/DES-Candidate-Information-Pack
• Terms and Conditions: https://bit.ly/DES-Terms-and-Conditions
• Civil Service Code: The Code – Civil Service Commission

Any personal data that you provide during the Recruitment process will be treated in accordance with the MOD Privacy Notice which can be accessed here.

Please note as a Disability Confident Leader we want to ensure you receive any reasonable adjustments that you need throughout the recruitment process. If you do require any reasonable adjustments, you can let us know on your online application under the section ‘Please indicate and give details of any reasonable adjustments you may require during the recruitment process.’

Things you need to know

Selection process details

Your application will go through the following stages of assessment:

1. Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills. Please follow our guidance on CV writing for best chance of success.
3. Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.

Please Note: In the event of a tied score at interview, the Order of Merit will be distinguished based on the relative importance of the assessed competencies as per the hierarchy below:

• 1st: Core Behaviour 1
• 2nd: Core Behaviour 2
• 3rd: Technical Competencies
• 4th: CV Review

In the event of a further tie using the method above, we reserve the right to utilise an additional assessment.

Feedback will only be provided if you attend an interview.

If you feel that your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance you should contact department via email: DESHR-WSC-PMOCOMPLAINTS@mod.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Recruitment Complaints – Civil Service Commission

Declaration of Outside Interests.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.