Job description for Bid Officer

Do you have a passion for managing the bidding process? DE&S Deca is seeking a dedicated Bid Officer to join our team in Sealand and play a pivotal role in driving successful bids and enhancing customer satisfaction.

As a Bid Manager at DE&S Deca, your role will primarily involve focusing on Customer Liaison and Bid Development. You will act as the key point of contact for customers throughout the bid process, ensuring bid performance, customer satisfaction, and effective reporting and escalation as needed. Your responsibilities will include registering all new opportunities in the CRM system, capturing essential customer data and delivery dates. Additionally, you will lead a cross-functional bid team to develop tailored solutions that meet customer requirements and price them competitively based on cost estimates and expected margins.

You will also be responsible for populating the Demand Plan with resource hours and business potential. You will collaborate with Contracts Subject Matter Experts (SMEs) to release offers and manage customer negotiations. Along with this is you will be engaging with the implementation team will be crucial to ensure successful project execution.

You will play a role in enhancing the New Service Provision (NSP) process and supporting external audits for quality assurance. You will be expected to maintain data integrity in the CRM system and providing regular performance reports will be essential to track progress and ensure effective decision-making. Your role as a Bid Manager at DE&S Deca will involve a diverse range of tasks aimed at delivering successful bids, satisfying customers, and driving continuous improvement within the organisation.

Please note: At DE&S Deca, we champion flexible ways of working. Regular in-person attendance (this is expected to be a minimum of 60%) to promote the benefits of face-to-face collaboration alongside flexibility of hours to support work-life balance.

What you’ll be doing

• Determine the appropriate commercial actions against requirements. Ensure all contracts adhere to procurement regulations and Government policy.
• Assist/Lead (depending on project value) in the portfolio management of requirements and contracts varying in risk and complexity ensuring contract obligations are met in line with the contract and business requirements.
• Draft Pre-Qualification Questionnaire (PQQ), Invitation To Tender (ITT) and contract documentation in accordance with MOD policy and legislation.
• Negotiate terms and pricing depending on value, place and manage contracts and contract amendments.
• Support negotiation and contract placement above level of delegation when required and highlight novel and contentious issues to the Senior Commercial Officer (SCO) to ensure satisfactory resolution.
• Communicate in a timely manner with a range of internal and external stakeholders including suppliers and Subject Matter Experts.
• Provide support and assistance to commercial enabling teams to assist delivery of DE&S Business Improvement projects.

Person specification

To be successful with your application, you’ll need to show that you meet the following essential criteria:

• Strong verbal and written communication
• Strong IT skills including Microsoft Office package
• Demonstrable awareness of supply chain and commercial

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Tender and Bid Process Supervised Practitioner
• Contract Management Supervised Practitioner
• Communicating and Influencing
• Working Together

Benefits

Alongside your salary of £28,200, Ministry of Defence contributes £8,169 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• Flexible and hybrid working options
• Market-leading average employer pension contribution of 28.97%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of – and if you need any assistance with your application, just let us know.

Further Information

• Candidate Information Pack: https://bit.ly/DES-Candidate-Information-Pack
• Terms and Conditions: https://bit.ly/DES-SDA-Terms-and-Conditions

Any personal data that you provide during the Recruitment process will be treated in accordance with the MOD Privacy Notice which can be accessed here.

Selection process details

Your application will go through the following stages of assessment:

1. Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.
2. Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills

Please follow our guidance on CV writing for best chance of success.

1. Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.
   Feedback will only be provided if you attend an interview or assessment.