Job description for Estates and Facilities Manager

Do you have the expertise and drive to manage infrastructure projects that support the UK’s defence capabilities? Are you ready to take on a challenging and rewarding role? If so, this might be the right opportunity for you.

As the Estates and Facilities Manager, assisting the Head of Establishment, you will provide support with all aspects of Infrastructure Management on the Bicester site. This includes managing new additional infrastructure changes, liaising and collaborating with suppliers and stakeholders to deliver the Future Defence Infrastructure Service contract and oversee the planning and budgeting for minor infrastructure works across the site. You will participate in cross-team support activities and apply asset management and risk principles, ensuring statutory and regulatory compliance.

Please note that this is a site-based role in Bicester. Please also be advised that you will be expected to undertake a range of activities across site, therefore the successful applicant will be required to have a good level of physical fitness. Occasional travel to other sites is necessary, therefore you will be required to hold a current, full, clean driving licence. Personal Protective Equipment (PPE) will be provided.

At DE&S we are passionate about professional development and welcome applications from those who hold or are currently working towards their professional qualifications. If you have not yet had the opportunity to purse this, we are keen to support you in your continued professional development. Our more senior infrastructure managers will also be on hand to mentor and develop you helping to improve your skills and progress your career.

What you’ll be doing

In this role, you will manage new additional infrastructure changes and be the focal point for building/infrastructure problems and queries. You will also negotiate and agree on services outages, engaging with all stakeholders to enable infrastructure works to take place.

Key responsibilities will include:

• Liaising with Defence Infrastructure Organisation and contractors for hard (building works/maintenance and utility services) and soft facilities management (cleaning and waste disposal) services
• Raising Business Cases and Statements of Need for future infrastructure change initiatives
• Managing estate infrastructure audits, prioritizing repairs and responding to hazard reports
• Attending and chairing meetings on infrastructure works and facilities management service provision
• Acting as the main contact for infrastructure issues, coordinating service outages with stakeholders
• Supporting major and minor infrastructure projects, ensuring compliance and effective implementation
• Collaborating on delivery tasks, maintaining records and analysing infrastructure data

Person specification

To be successful with your application, you’ll need to show that you meet the following essential criteria:

• Hold a full, clean manual driving license
• Demonstrate strong IT skills, particularly with Microsoft Office and strong numerical abilities
• Have experience in estates and facilities management within an organization with a variety of stakeholders
• Have excellent written and verbal communication skills

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

• Informing decision making with data (Supervised Practitioner)
• Complying with Property and Estates requirements (Supervised Practitioner)
• Managing a quality service
• Delivering at Pace

Benefits

Alongside your salary of £34,800, Ministry of Defence contributes £10,081 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• 25 days’ annual leave +1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
• Flexible and hybrid working options
• Market-leading average employer pension contribution of 28.97%
• Annual performance-based bonus and recognition awards
• Access to specialist training and funded qualifications
• Support for progression
• Huge range of discounts
• Volunteering days
• Enhanced parental leave schemes

Improving innovation and enriching our culture, diversity of thought is vital to our success. So whether you’re looking for a new opportunity, a next step, or a helping hand as you return from a career break, bring your experiences and help deliver for the defence of tomorrow. Here you’ll find a supportive, family-friendly organisation to be a part of – and if you need any assistance with your application, just let us know.

Further Information

More information can be found below:

• DE&S Little Book of Big Benefits: https://bit.ly/3FEb54v
• Candidate Information Pack: https://bit.ly/DES-Candidate-Information-Pack
• Terms and Conditions: https://bit.ly/DES-SDA-Terms-and-Conditions

Selection Process Details

Your application will go through the following stages of assessment:

1. Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the Person Specification section of this advert. On your CV, please clearly show how you meet the essential criteria.

2. Sift – Your CV will be assessed against the following categories, using a simple numerical scoring system: Key Achievements; Relevant Experience; Applied Knowledge and Skills

Please follow our guidance on CV writing for best chance of success.

3. Interview – If you’re invited to interview, you’ll be assessed against the Sift categories listed above, as well as the Technical Competences and Behaviours listed in the Person Specification section of this advert.

Feedback will only be provided if you attend an interview.