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Job description for Supply Chain Administrator

We currently have an exciting opportunity for a motivated and enthusiastic individual to join our Defence Munitions team as a Supply Chain Administrator.

Our Defence Munitions staff work closely with DE&S Delivery Teams and front-line commands to ensure our troops have the right items at the right time. We work as an important part of the wider MOD establishment that supports, procures and supplies our troops, providing them with a range of munitions from bullets, shells, and flares up to and including and complex weapons such as high-calibre ammunition and guided or targeted weapons.

As a Supply Chain Administrator, you will be supporting the delivery of supply chain activities through the accurate and on-time delivery of item data management and inventory (stock) management.

In this role, you will effectively utilise various logistics information systems and will also be primarily responsible for the accurate processing of receipt, issue, and internal redistribution tasks to Defence Munitions sites through our IT systems. You will have the opportunity to collaborate with others, provide suggestions for solutions to problems and deliver a range of time-sensitive outputs that support your customers front-line commands and/or project teams and thereby contributing to the efficient and effective functioning of the munitions supply chain.

We are keen to support you in continuing your professional development within this sector and will provide training where necessary.

We strongly recommend tailoring your CV in line with our CV guidance before applying, with specific sections to highlight Key Achievements, Relevant Experience, and Applied Skills & Knowledge.

Responsibilities for Supply Chain Administrator

As a Supply Chain Administrator, your main responsibilities will be:

  • Proficient in the use of IT and have a good understanding of Microsoft Office tools
  • Manage and monitor inventory levels to inform the forecasting of demands.
  • Communicate effectively with both internal and external stakeholders.
  • Process, manage and authorise demands on the system in a timely and accurate manner.
  • Update and maintain item and data records accurately to ensure process compliance and operational efficiency.
  • Comply with appropriate policy and safety requirements at all times.
  • Escalate any complex issues to senior colleagues and suggest areas for improvement where necessary.
  • Monitor deliveries and dues in and hasten where necessary to ensure inventory is kept at required levels.
  • Contributing to development include proposing and implementing improvements to current working methods.
  • Engage with internal and external stakeholders effectively.

Person specification

To be successful with your application, you’ll need to show that you meet the following essential criteria:

  • Proficient in the use of IT and have a good understanding of Microsoft Office tools
  • Strong stakeholder / customer engagement at all levels
  • Good analytical skills with the ability to use data to inform decision makers
  • Organisational skills with the ability to work to tight timescales

It will also benefit your application if you are able to demonstrate the following desirable criteria:

  • Previous experience within a supply chain-based environment or similar

In addition to the responsibilities above, the following technical competences and behaviours will be assessed at interview:

  • Customer Service – Supervised Practitioner
  • Managing support, supplier and customer networks – Supervised Practitioner
  • Delivering at pace
  • Changing and improving


We’re pleased to offer a generous benefits package to support everything from your work-life balance to your bank balance, including:

  • 25 days’ holiday a year, plus 1 day a year up to 30 days, 8 bank holidays and a day off for the King’s birthday
  • A market-leading employer pension contribution of around 27 percent, an annual performance-based bonus, and recognition awards
  • Flexible and hybrid working wherever possible, to support your work-life balance (though some attendance to the stated site is required)
  • Access to specialist training and funded professional qualifications, with plenty of opportunities and support for progression
  • A huge range of discounts including retail, sports, leisure, restaurants, gifts, days out, holidays, cinema, motoring, insurance, health care, gym memberships, and more
  • Up to six days of paid leave a year for volunteering
  • Enhanced maternity, adoption, and shared parental leave schemes, offering 100% pay for 26 weeks (after a qualifying period)
  • We champion a diverse and inclusive environment, where everyone can be themselves and give their best. We believe that by harnessing the power of different ideas, experiences, and perspectives, we can achieve our ambitions, together. If you have a disability or additional need that requires accommodation, please let us know.
  • Discover more about Little Book of Big Benefits and pension schemes.

Please click the link below to apply for Supply Chain Administrator by creating an account and uploading your details.


Job Details

Job title

Supply Chain Administrator



Contract type


Business area

Operational Delivery

Working pattern

Flexible working, Full-time, Job share, Part-time



Number of posts


Recruitment contact

Aaron Frith – DE&S Talent Acquisition Specialist –

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