Share this job with family or a friend

Job description for Supply Chain Administrator

Our Integrated Logistics (ILog) function manages and delivers the tools, parts and in-service support that keep vehicles and equipment well-maintained, from their first launch to the day they’re retired from service. We’re pleased to offer challenging and interesting careers that bring a sense of pride and purpose. By joining our team, you’ll find yourself a role where your voice is heard, your impact is felt, and your contribution is recognised.

You’ll also benefit from plenty of opportunities for development, access to specialist training and funded professional qualifications, and a c.27% employer pension contribution. You’ll also have access to a wide range of employee networks, including the Women’s Inclusive Network, Race & Culture Network, Pride Network, Disability Network – and many more. We recognise that the best people for the job may have commitments outside of work, so we’re pleased to promote flexible working to support our colleagues in balancing work and home life.

We’re looking for an enthusiastic and motivated individual to join our Supply Chain Management team! This is an entry level position where you’ll receive the training to develop your skill set and the experience to equip you for a successful career in Supply Chain Management, working on exciting and meaningful projects that support the UK’s armed forces.

Defence Munitions Receive, Store, Maintain & Issue a wide range of munitions that are used by the UK armed forces to train, protect and serve anywhere in the world. Our Defence Munitions staff work closely with DE&S project teams and front-line commands in order to ensure our troops have the right items at the right time. We work as an important part of the wider MoD establishment that supports, procures and supplies our troops, providing them with a range of munitions from bullets, shells, and flares up to and including and complex weapons such as high-calibre ammunition and guided or targeted weapons.

You will be responsible for helping to achieve business objectives and continue improving performance. You will support key activities and senior colleagues, contributing to operational Supply Chain Management across Inventory Management, Supplier Management, Demand Management and Performance Management activities.

We strongly recommend tailoring your CV in line with our CV guidance before applying, with specific sections to highlight Key Achievements, Relevant Experience, and Applied Skills & Knowledge.

Responsibilities for Supply Chain Administrator

To be successful in this role, you will ensure that a high-quality service is delivered, and this will be demonstrated through your ability to collaborate with others to deliver a positive outcome. Having a good eye for detail and dealing with the management of data will play a vital part of this post.

Key activities may include:
* Manage and monitor inventory levels to inform the forecasting of demands.
* Process, manage and authorise orders in a timely and accurate manner.
* Update and maintain item and data records accurately to ensure process compliance and operational efficiency.
* Comply with appropriate policy and safety requirements at all times.
* Escalate any complex issues to senior colleagues and suggest areas for improvement where necessary.
* Monitor deliveries and dues in and hasten where necessary to ensure inventory is kept at required levels.
* Contributing to development include proposing and implementing improvements to current working methods.
* Liaising with stakeholders, you will support the management and accuracy of materiel accounting transactions.
* Co-ordinate Stocktaking Plan and support investigations on discrepancies, to reconcile and adjust the account.
* Delivering a high-quality service, collaborating with others to deliver positive outcomes.
* Creating/maintaining spreadsheets to support Stock-take Planning, Training co-ordination and Financial registers.

This is a varied role within a demanding and busy environment which will require you to be a confident and forward-thinking individual with analytical skills and a high attention to detail.

The role will require you to be proactive and able to work independently, therefore, having good communication skills both verbally and in writing are key.

You’ll have a flexible attitude and be conscientious in your work with the ability to work independently and in a team environment.

What you will be assessed against

To be successful with your application you must demonstrate that you meet the following essential criteria:

• IT skills, with a good understanding of Microsoft Office tools, particularly Excel.
• Articulate and precise in communicating information.
• Good analytical skills and a keen eye for detail.
• Knowledge and experience of successfully managing and influencing multiple stakeholders and customers.

It will also benefit your application if you are able to demonstrate the following desirable criteria:

• Previous experience in stocktake planning.
• Previous experience within a supply chain based environment or similar.
• Experience of managing spreadsheets.
• Good organisational skills.
• Ability to work unsupervised to tight deadlines.

In addition to the responsibilities above, the following technical competencies and behaviours will be assessed at interview:

• Customer Service- Supervised Practitioner level
• Making evidence-based decisions – Supervised Practitioner level
• Managing a quality service
• Communicating and influencing

What’s in it for you?

Please note, our salary bands are under review and may increase. If the outcome of the review results in an increase in the minimum salary and your salary offer falls below the new minimum, your salary will be increased to the new amount from your contracted start date. If the new minimum is less than the salary you are offered, the original salary offer will be retained.

Our careers offer stability, training, progression – and much more! Discover more about what we offer in our Little Book of Big Benefits. Find out more about our pension schemes.

We’re exploring future ways of working with a flexible and a family-friendly approach in mind. This means that successful candidates may be offered the option of hybrid working, combining working at home with working at their contractual location. Further information relevant to hybrid working will be discussed with you prior to you taking up your post, to find a balance that suits your needs and those of the organisation. Please note that employees are responsible for meeting the cost of their travel to and from work when attending site.

We welcome applications from people of all backgrounds and are dedicated to creating a great place to work that reflects the diversity of the society we serve. To help us do this, we particularly encourage applications from women, ethnic minorities, disabled people and people from LGBT communities. By bringing together different ideas, experiences and perspectives, we can achieve our ambitions, together.

Please click the link below to apply by creating an account and uploading your details.

Logo showing people fitting together like a jigsaw

Job Details

Job title

Supply Chain Administrator


£19,460 per annum (plus benefits)

Contract type


Business area

Integrated Logistics

Working pattern

Flexible working, Full-time, Job share, Part-time



Number of posts


Recruitment contact

Carina Smith. [email protected]

Logo for disability confident leader

Join DE&S – the force behind the armed forces

Useful links

Woman smiling at the camera
Who we are
young man in white shirt with blue tie laughs while being interviewed
What we do
A woman in a purple dress laughs in an office - start a career in the civil service
A young blonde man in a suit with a stripey tie
The process
A naval officer interviews a young man in a blue shirt
A man in a blue checkered shirt leans back in a chair smiling
How to write a good CV
A young woman with dark brown hair and a striped top smiles at the camera as she is interviewed
Interview hints and tips

Our DE&S Behaviours

DE&S working as one team

One team

Read more
An orange logo showing cupped hands saying "support one another"


Read more
A yellow logo showing people shaking hands


Read more
Red logo showing an upward trending graph

Getting better

Read more
Blue logo showing a delivery list


Read more